Everything You Need to Run Your Business
ToteFlow gives moving tote rental operators everything they need to go live in under a week: website, booking, reservation management, payments, and rental agreements—plus realtor gifting on Growth.
Built for Operators
Every feature designed to save you time and grow your revenue
Branded Website
Pre-built, mobile-responsive website with full CMS. Get online in minutes, not weeks.
Booking System
Online booking with scheduling, configurable lead-time rules—including same-day cutoffs—and payment by invoice, payment link, or admin after you confirm.
Reservation Management
The core of the operation. Bookings start pending. Confirm, invoice, send the rental agreement, and complete the job from one board.
AI coach — all plans
Flo helps you go live and manage your tote rental business — reservations, pricing, CMS and blog, inventory, and settings.
Document Signing
Send rental agreements from the reservation. Use ToteFlow Managed templates or bring your own SignWell account.
À la Carte Add-ons
Offer extras on a second booking step — purchase or rent, flat or per-week. Add-ons show on the invoice after you confirm the pending booking.
Tote Inventory
Track every tote, highlight limited-inventory dates, and optionally allow overbooking with longer lead times and admin override.
Customer CRM
Manage customer relationships, track rental history, and send follow-ups.
Blog & SEO Tools
Built-in blogging platform with SEO optimization to rank in local search.
Payment Processing
Send an invoice or payment link after you confirm. Accept cards through your connected gateway and track deposits from admin.
Speed to revenue
Up and running in under a week
ToteFlow gives a tote rental business the website, booking, reservations, payments, and rental agreements it needs to start taking jobs — and making money — in less than a week.
- Branded website + online booking so customers can request a rental 24/7
- Reservation management — the board that runs the business
- Get paid by invoice, payment link, or from admin after you confirm
- Rental agreements signed with SignWell or ToteFlow Managed
Now on every plan
Meet Flo — your AI coach for going live
Flo gets a tote rental business live, then sticks around as your personal assistant. She helps you manage reservations, pricing, CMS and blog, inventory, and settings — on every plan.
- On every plan — Starter, Growth, and Pro
- Go-live checklist — suggests the next step so you can start taking jobs
- Daily ops assistant — reservations, pricing, CMS and blog, inventory, settings
- Chat bubble while you work in admin
The core
Reservations at the center
Online bookings start pending. Suggested next steps on the reservation: Confirm & Send Invoice (required) and Send Rental Agreement (optional). Then move the job through delivered to completed — one board, one reservation record.
Get paid
Invoice after you confirm
Customers request a booking. The reservation starts pending. After you confirm, send an invoice or payment link — or take payment from admin. The customer pays for the package they booked.
- bookings start pending — you confirm when the job is real
- Invoice, payment link, or admin — collect when you are ready
- Package, extras, and totals land on the same invoice
Agreements signed
Rental agreements without a second tool
Send the agreement from the reservation. Use your own SignWell API key, or create and manage templates in ToteFlow — included so you are not waiting on another vendor to go live.
- ToteFlow Managed — upload a PDF and place signer fields
- Bring your own SignWell account if you already have one
- Send from the reservation after you confirm
Website + inventory
A branded site and honest inventory
Launch a mobile-ready branded site with full CMS control — the same platform that powers a demo tenant and a live tote rental business. Watch tote utilization so what is out, available, or overbooked stays accurate as reservations move. Highlight limited-inventory dates and configure lead times when you need longer notice.
Growth: realtor gifting
Realtor Gifting Portal
When you are ready to grow past direct rentals, give realtors a white-labeled portal to send totes as client gifts. Agents buy credits, you fulfill the gift order, and the job lands on your reservations board.
- Gift orders with client, agent, type, and delivery in one list
- Brokerage and agent management, plus a client booking portal
- Operator-configurable gift tiers and an agent credit system
Included on Growth and Pro. Not on Starter.
Also
À la carte add-ons on booking
Offer packing supplies and extras next to the tote package — purchase or rent, flat or per-week. Customers can add bubble wrap and a dolly, or skip it. Extras follow onto the invoice after you confirm.
Nice to have. Reservations, payments, and agreements are the core.
Built for Operators Everywhere
Serve customers in the currency and distance units your market expects
Multi-Currency Support
Configure USD, EUR, GBP, or CAD for your business. Prices, invoices, and customer-facing amounts format to your currency.
Miles or Kilometers
Choose miles or kilometers for service areas and graduated delivery surcharges so distance rules match your market.
Choose Your Tier
Start with everything you need. Upgrade as you grow.
- Website (pre-built, branded)
- CMS (full page editing)
- Blog (SEO foundation)
- Booking management
- Tote inventory tracking
- Basic CRM
- Managed document signing (or bring your own SignWell)
- MCP server access
- Everything in Starter
- Realtor Gifting Portal (white-labeled)
- Brokerage & agent management
- Credit purchase flow for agents
- Client booking portal
- Operator-configurable gift tiers
- Everything in Growth
- HighLevel integration
- Multi-location support
- Advanced reporting
- API access
Designed for Real Workflows
See how ToteFlow fits into your day-to-day operations
Direct Consumer Bookings
Customers request bookings online 24/7, including optional add-ons. You confirm the pending reservation, then collect payment by invoice or payment link—no phone tag required.
Realtor Gifting Programs
Agents buy credits, send moving totes as closing gifts. White-labeled portal means your brand stays front and center. Growth tier unlocks this revenue stream.
Inventory at a Glance
Know exactly which totes are out, when they're due back, and which ones need cleaning. No more spreadsheets or guesswork.
Expand to New Markets
Pro tier supports multi-location setups. Manage inventory, bookings, and teams across different service areas from one dashboard.
Ready to Launch Your Moving Tote Business?
Join operators who are growing with ToteFlow. Start your 15-day free trial today.